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Instructions to Complete Your Form and Share Your Voice

  1. Select the Link for the Appropriate Form: Choose the form that best suits your needs by clicking on the corresponding link. This will direct you to a template in Google Docs. You can either copy and paste the content into your preferred program or, if you use the Google platform, select File > Make a copy.

    1. These templates are provided as suggestions. Feel free to modify any wording to fit your specific needs.​

  2. Fill Out the Form: Once you have selected the correct form, fill in the blank, bolded fields

  3. Let Your Representative Know Your Voice: In the designated section of the form, please fill in any additional comments you would like to share. This will help your representative understand your perspective and address your needs effectively.

  4. Submit the Form: After completing all fields, either copy and paste to the linked contact form, representative email, or print for mailing.

  5. Whether you Agree or Disagree: these are elected officials paid with our taxes. Share your thoughts!

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How to Mail a Letter

  1. Print your desired form upon completion: Choose the form that best suits your needs and print. 

    1. If you do not have a printer, check your local library, community center, or office supply store​

  2. Address the Envelope as shown on the example

    1. Return Address: Place your name and address in the top left corner of the envelope. This ensures the letter can be returned to you if it cannot be delivered12.

    2. Recipient's Address: Write the recipient's name and address in the center of the envelope. Use the format: Name, Street Address, City, State, ZIP Code

  3. Attach Postage: Determine the correct postage based on the weight and size of your letter. For standard letters under one ounce, a single Forever stamp is usually sufficient. You can purchase stamps at the post office or online. 

    1. Place stamp in right upper hand corner, as shown on example​

  4. Mail the Letter:

    1. Dropping it in a Mailbox: Place the letter in your personal mailbox with the flag raised, or use a blue USPS collection box.

    2. Visiting the Post Office: Take your letter to the post office for additional services like tracking or certified mail

      1. Certified Mail is an additional fee but provides proof of mailing and delivery,

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Instructions to Make a Phone Call

  1. Dial the Number: Call the provided phone number to reach the representative.

  2. Follow Prompts: If you reach a soundboard or automated system, follow the prompts to navigate through the menu. Select the appropriate options to reach a live representative.

  3. Use the Speech Template: Once connected with a representative, use the following speech template to convey your message and practice before our call:

    • Introduction

    • Purpose

    • Details

    • Request

    • Conclusion

  4. Engage in the Conversation: Be prepared to answer any questions the representative may have and engage in a polite and respectful conversation.

Steps to Send a Fax with FaxZero

  1. Visit FaxZero.com:

    • Open a web browser and navigate to FaxZero.com.

  2. Enter Sender Information:

    • Fill in your name, email address, and optionally your company name and phone number.

    • Ensure your email is correct as FaxZero will send a confirmation email to this address.

  3. Enter Receiver Information:

    • Provide the recipient's name, fax number, and optionally their company name.

    • For domestic faxes, enter the 10-digit fax number without the leading 1. For international faxes, enter the fax number without the country code.

  4. Attach Documents:

    • Click "Choose Files" to upload your documents. FaxZero supports PDF, DOC, DOCX, and other formats.

    • You can attach up to three pages per fax.

  5. Add Cover Page Information (Optional):

    • Use the text box to add any additional information you want on the cover page.

  6. Enter Confirmation Code:

    • Type the verification code displayed on the page.

  7. Send Fax:

    • Click "Send Free Fax Now."

  8. Confirm Fax via Email:

    • Open the confirmation email from FaxZero and click the link provided to confirm sending the fax.

    • Once confirmed, FaxZero will send your fax.

  9. Receive Confirmation:

    • After the fax is sent, you will receive another email confirming delivery.

Important Notes:

  • You can send up to five faxes per day, each limited to three pages plus a cover page.

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